Vice President of Finance

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Location: Headquarters, Washington, DC
Department: Finance
Supervisor: Chief Operating Officer (COO)

BASIC SUMMARY:

The Vice President of Finance is responsible for directing the operation and implementation of the finance department for Defenders of Wildlife and its component entities. S/he ensures optimum compliance with generally accepted accounting principles; the efficient and effective use of internal controls; and regular application of best practices.  S/he develops and maintains appropriate weekly and monthly financial reporting, as well as the annual budget process. The Vice President of Finance supervises the Director of Finance and the Director of Accounting Operations and their subordinate staff. 

The Vice President of Finance provides leadership and strategy for financial management and control.  S/he identifies and implements best practices; solves business challenges; strives for continual improvements; and optimizes relationships with banks and other external service providers. S/he also provides advice and support to Defenders of Wildlife Action Fund as needed and provides support for the Audit, Finance and Investment committees of Defenders of Wildlife’s board of directors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintain internal controls to safeguard assets, provide necessary checks and balances, and ensure integrity of underlying financial data.
  • Oversee preparation of  monthly internal GAAP financial statements and budget comparisons and preparation of annual external GAAP financial statements
  • Oversee annual financial statement audit, pension plan audit and workers compensation insurance audit, completion of annual Form 990 and related tax returns, as well as Form 5500 and related pension fillings, ensuring all are completed in a timely manner.
  • Oversee completion of quarterly lobbying reporting and annual state charitable registrations filings
  • Responsible for preparation of quarterly financial presentations for the Board of Directors
  • Oversee management of grant accounting, ensuring accurate accounting and reporting for all grants.
  • Lead planned giving accounting, ensuring proper accounting for all planned giving gifts  including estates and trusts as well as split interest vehicles (receipts/distributions/changes in value)
  • Oversee management of in-house and external cash receipts process, ensuring all cash receipts are properly recorded in the accounting system.
  • Monitor daily cash balances and weekly cash reports while keeping senior management informed of any cash flow concerns
  • Ensure monthly account reconciliations for all cash accounts and related monthly journal entries; ensure monthly account reconciliations for all operating investment accounts and related monthly journal entries; ensure successful monthly general ledger close process no later than 10 business days following month-end.
  • Manage the development, maintenance, and enhancement of annual organizational budget and financial modeling tools; work with department leaders to develop annual budget; establish accountability and responsibility for all financial matters with the appropriate organization staff members. 
  • Perform ongoing analyses and evaluation of organizational budget; monitor budget variances and project variances into reforecast as necessary
  • Respond to financial information requests as necessary
  • Supervise the Director of Finance and the Director of Accounting Operations. Provide guidance and mentorship to the Finance department, including Accounts Payable, Accounts Receivable, Payroll and financial planning/modeling.
  • Train staff on finance department policies and procedures as appropriate.
  • Supervises Finance staff, and regularly monitors staff activities to assure that all issues are receiving appropriate attention; monitors compliance with the adopted budgets in relevant functional areas and confers with the COO and other executives for any proposed deviation from that budget
  • Optimizes relationships with bankers, auditors, pension plan administrators and other service providers
  • Manages Finance internal controls and policies and procedures
  • Oversees Defenders of Wildlife and Defenders of Wildlife Action Fund annual budgets and interim projections as needed
  • Responsible for preparation of quarterly financial presentations for the Board of Directors
  • Oversees preparation of  monthly internal GAAP financial statements and budget comparisons and preparation of annual external GAAP financial statements
  • Oversees weekly cash balance projections and responsible for overall cash management
  • Oversees annual financial statement audit, pension plan audit and workers compensation insurance audit
  • Oversees the completion of annual Form 990 and related tax returns as well as Form 5500 and related pension fillings
  • Oversees completion of quarterly lobbying reporting
  • Responsible for state charitable registrations filings
  • Develop short- and long-range operating objectives, organizational structure, and staffing requirements for Finance Department
  • Oversee departmental budgets
  • Ensure optimum performance of group function. Recommend and implement techniques to improve productivity, increase efficiencies, cut costs and maintain state-of-the-art practices.
  • Recommend, review and approve departmental employment actions, including interviewing, hiring, promotions, and raises in conjunction with Human Resources. Partner with Human Resources in the handling of disciplinary issues.
  • Ensure communication of duties and responsibilities to direct reports and monitor performance. Provide regular coaching and counseling. Identify training needs. Prepare and deliver salary and performance reviews; review and approve performance and salary appraisals as necessary.
  • Assist with the implementation of the organization’s strategic plan.
  • Perform all other related duties as assigned.

QUALIFICATIONS:

  • Education: Bachelor’s (B.A./B.S.) degree or equivalent in related discipline. CPA required.  Advanced degree preferred.
  • Experience: 7+ years of progressively responsible financial management experience and directing financial/administrative functions, including 5+ years with a larger organization. 5+ years of relevant management/supervisory experience. Non-profit experience required, including management of restricted resources, direct mail fund raising, and deferred gifts.
  • An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
  • Certification/Licensure:  CPA required
  • Other:
  • Excellent leadership skills, with a proven track record in staff recruitment, team development, and organizational development
  • Knowledge of modern computerized financial software and tools
  • Excellent organizational, problem-solving, and management skills
  • Excellent verbal and written communications skills
  • Position requires successfully completing a background screening including employment, criminal and financial history.

PHYSICAL DEMANDS:

  • While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.

WORK ENVIRONMENT:

  • General office working conditions, the noise level in the work environment is usually quiet.

HOW TO APPLY

Interested applicants please reference Vice President of Finance position in your subject line and submit a letter of interest, along with your resume and salary history to us via e-mail at: HR@defenders.org.

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, religion, national origin, sex, age, disability, or any other characteristic protected by law, in all personnel actions.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.