Director, Finance

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Location: Headquarters, Washington, DC
Department: Finance
Supervisor: Chief Financial Officer

BASIC SUMMARY:

The Director of Finance is responsible for the full array of daily financial matters for Defenders of Wildlife, including accounting and budgeting.  S/he ensures optimum compliance with generally accepted accounting principles; the efficient and effective use of internal controls; and regular application of best practices.  S/he develops and maintains appropriate weekly and/or monthly financial reporting. The Director of Finance supervises the Financial Analyst and the Accounting Clerk. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

General Ledger/Monthly and Year-End Processes

  • Oversees the monthly and year-end general ledger close processes
  • Reviews monthly general ledger reconciliations and ensures appropriate action is taken
  • Manages the preparation and distribution of timely and accurate monthly financial reporting in accordance with generally accepted accounting principles; including the monthly internal financial statements, budget vs. actual reports for use by staff and management, and the monthly grants and contacts report
  • Performs reconciliations as necessary
  • Ensures general ledger data integrity
  • Maintains the general ledger account structure
  • Prepares general ledger reports to support analytical projects or as requested by management

Annual Audits and Regulatory Compliance

  • Manages annual financial statement audit and annual 990 preparation, ensuring all are completed in a timely manner
  • Manages the completion of the quarterly lobbying report
  • Ensures completion of any other regulatory filings (i.e., 5500 , pension audit, etc.), as necessary

Cash Receipts and Revenue Accounting

  • Manages the in-house cash receipts process, ensuring all in-house cash receipts are properly recorded in the accounting system
  • Manages the external cash receipts process, ensuring all external cash receipts are properly recorded in the accounting system 
  • Prepares weekly cash reports and monitors daily cash balances while keeping senior management informed of any cash flow concerns
  • Manages grant accounting, ensuring accurate accounting and reporting for all grants
  • Manages planned giving accounting, ensuring proper accounting for all planned giving  gifts  including estates and trusts as well as split interest vehicles (receipts/distributions/changes in value) 
  • Performs monthly account reconciliations for all cash accounts and prepares related monthly journal entries
  • Maintains internal controls to safeguard assets, provide necessary checks and balances, and ensure integrity of underlying financial data

Budget

  • Manages the development, maintenance, and enhancement of annual organizational budget and financial modeling tools; works with department leaders to develop annual budget; establishes accountability and responsibility for all financial matters with the appropriate organization staff members.  
  • Performs ongoing analyses and evaluation of organizational budget; monitors budget variances and projects variances into reforecast, as necessary
  • Trains staff on budget policies and procedures, as appropriate

Supervision and Coaching

  • Communicates duties and responsibilities to direct reports and monitors performance
  • Provides regular coaching and counseling; identifies training needs  
  • Prepares and delivers salary and performance reviews; reviews and approves performance and salary appraisals as necessary
  • Performs all other related duties as assigned.

QUALIFICATIONS:

  • Education:  Bachelor's (B.A./B.S.) degree or equivalent in Accounting or related discipline
  • Experience:  7+ years of accounting experience; experience in a non-profit environment preferred
  • An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
  • Certification/Licensure:  CPA desired
  • Other:
  • Requires intermediate to advanced Excel skills; financial modeling experience would be a plus 
  • Excellent written and verbal communications skills with experience in delivering presentations and leading discussions
  • Strong proficiency with financial general ledger accounting systems.  Microsoft Dynamics (formerly Solomon) experience would be a plus
  • Knowledge of tax laws and related issues for 501(c)(3) and 501(c)(4) organizations, including UBI, lobbying disclosures, federal and state filings and internal controls
  • Excellent leadership skills with a proven track record in staff recruitment, team development, and organizational development
  • Must be resourceful, dependable, accurate, and results-oriented with strong attention to detail
  • Ability to produce high-quality work products, meet tight deadlines, and handle multiple tasks with minimal supervision and sound judgment

PHYSICAL DEMANDS:

  • While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.

WORK ENVIRONMENT:

  • General office working conditions, the noise level in the work environment is usually quiet.

HOW TO APPLY

Interested applicants please reference Director of Finance in your subject line and submit a letter of interest, resume and salary history to us via e-mail at: HR@defenders.org.

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, religion, national origin, sex, age, disability, or any other characteristic protected by law, in all personnel actions.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.