Development Coordinator

Location: Headquarters, Washington, DC
Department: Development
Supervisor: Vice President of Development

BASIC SUMMARY:

The Development Coordinator works closely with the Vice President, Director of Donor Relations and Development Operations, Major Gifts Manager and Events Manager to advance the fundraising effort by supporting donor outreach and stewardship efforts; tracking, reporting and acknowledging gifts; coordinating special projects; preparing reports; and providing general administrative support. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative

• Provide administrative support to the Vice President and Director of Donor Relations and Development Operations, including scheduling meetings and appointments; making travel arrangements; preparing visit materials for donors; managing travel expenses and assisting with donor correspondence and mailings

• Process contracts and maintain contracts for the department. 

• Draft, proofread, and edit departmental correspondence and maintain donor and department files

• Coordinate department-wide activities and projects such as the daily gift report, weekly Development report, monthly staff meetings and orientation materials for new staff members

• Coordinate the Quarterly Report to the Board, including compiling all components, editing, and ensuring the timely submission of the report.

• Coordinate production of renewals,  and appeals, including editing donor lists; preparing letters, ensuring availability of letterhead, labels, and envelopes; reproducing reports and inserts; purchasing postage; and mailing. 

• Coordinate and implement cultivation mailings such as holiday cards, annual reports, special reports, newsletters, and invitations.

• Provide support to event fundraising and registration efforts.

• Coordinate Annual Dinner special projects on deadline and error-free, including but not limited to production of name badges and place cards; PowerPoint presentations; award nameplates; and signage.  

• Maintain RSVP lists for the Annual Dinner and individual donor events or trips in the database; output lists and event reports from database as requested..

• Perform all other related duties as assigned.

Gift Management and Acknowledgement

• Works with Manager of Major Gifts, Database and Finance to ensure proper processing and coding of all gifts.

• Report all gifts daily to the Development staff by preparing the Daily Gift Report.

• Draft and prepare acknowledgments which include printing the letters, operating autopen, securing live signatures and preparing custom notes from the President; copy, mail and upload into PIDI. Work with the Major Gift Directors and Vice President of Development to determine which letters require customization and to ensure that all major gifts of $5,000+ are acknowledged within 48 hours of receipt.

• Prepare welcome packages for new President’s Council members.

• Follows procedure for processing restricted gifts.

QUALIFICATIONS:

• Education:  Bachelor’s (B.A./B.S.) degree or equivalent in related discipline

• Experience:  2+ years of administrative experience, preferably in development

• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

• Other:

• Strong technological aptitude with advanced skills using Microsoft Word and Excel and willingness to learn specialized software such as PIDI 

• Strong organizational skills

• Strong interpersonal skills and ability to interact with both management and support staff

• Excellent proofreading skills and knowledge of grammar

• Ability to take ownership of a process and to use problem solving skills to resolve issues

• Ability to function efficiently in a busy environment

• Expected to work independently and/or as a team member with initiative, motivation, flexibility, organization, and strong attention to accuracy and detail

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.

WORK ENVIRONMENT:

• General office working conditions, the noise level in the work environment is usually quiet.

How To Apply

Interested applicants please reference Development Coordinator in your subject line and submit a letter of interest, along with your resume and salary history to us via e-mail at: HR@defenders.org

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, religion, national origin, sex, age, disability, or any other characteristic protected by law, in all personnel actions.

COMMENTS:

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.